Yoolaa Efficiency Audits FOC

Yoolaa is the present culmination of our continuous efforts to be as efficient as it's humanly possible. Efficient both in terms of use of energy consumption as well as the organisation of people and work.

We research and test all relevant new technologies in order for us and our customers to be the best organised and best informed people that we can be.

We try to minimise:
- use of electricity and other energy sources by providing information to the people who need it wherever they are, rather than them having to attend the place where the paper-records are,
- wasted time, and unnecessary delays, by moving information to the people who need it proactively and promptly
- wasted effort and duplicated effort, by having one integrated system also with personalised automated routines
- errors, by eliminating duplicated records, which have to be updated separately,
- lost time in travelling, by bringing the office system both telephone and data, to your staff wherever they need them
- lost sales, by enabling key information to be captured very quickly, and then followed up promptly
- inefficient ways of working, by integrating the various systems into one,
- use of printed documents other than for marketing purposes

We try to maximise:
- effective team-working and office activities
- constructive profit and fee-earning time
- additional added value
- positive cashflow

We try to optimise:
- efficient working arrangements by further personalising and automating relevant workflows
- customer relations, by enabling your staff to understand what your customers need and to provide the information and service to fulfil that need
- cashflow and credit control, because we provide proactive reports to key personnel, supported by automated routines wherever possible
- project control and project costings, with proactive reports to key personnel- opportunities for increased sales values by freeing management and executives from unnecessary activites so that they can work on positive business development
- effective management and direction

We try to protect:
- your corporate reputation, by eliminating the need for individuals to have sensitive data on their PCs and laptops
- your corporate data by having 'banking quality' safeguards, with appropraie 'hacker' defences, personal log-in and passwords and by continuous back-ups,
- your specific personal data, by tight security access within your system itself,
- your good name and your reputation, by enabling your staff to have accurate information at their finger-tips when talking to customers

If you want us to check your business then we'll spend upto a day on it, at no cost to yourselves.

Yoolaa - the GREEN Credentials

Yoolaa - the GREEN Credentials for you.

We know Yoolaa client companies who have:
- reduced the need for their staff to go into the main office every day
- been able to open local branch offices where it's convenient for customers and for staff
- arranged their office routines onto a virtually paperless basis
- updated all their processes to become more proactive and to accelerate the rate that customers get the required responses

Overall the changes have been:
- staff being more effective and therefore having fewer staff
- fewer filing cabinets, less photocopying
- reduced office accommodation needs
- reduced time spent travelling whether to the office or visiting clients
- lower spend on paper, equipment, office sundries, energy both diesel and heating, postage, rent and rates, that is all the ancillary costs.

There's no special or painful course of treatment, it's simple and straight-forward. Why not try our eLink Lite single user system, after all it's free of charge.

The Future of Accounting Software

The Future of Accounting Software for services companies

Computers were a wonderful invention, they enabled acoountants to add up the figures quickly and accurately and thus accountancy software was born.

Software for manufacturing companies has always been seen as a separate sector and the software for stock-holding and distribution companies should also be just that, separate and this leaves services companies.

For services and contracting companies Time has moved on, the accounts can be produced as a by-product of your business activity, they are no longer an end in themselves. There is no longer a need to have a separate system with duplicated details.

Thus a Gross Margin report should be available at the end of every day if you want it; key debtors report should be available every morning; project and job costs should be online and summarised at the end of each week. Timesheets should be a normal output from your diary and your workflow actions and should be integrated into your costings.

Not only that but the reports should be delivered to you automatically at the time and frequency that you decide, that is without you having to delve into the labyrinth of routines to find what you want.

Finally accounting software is avaiiable on Software as a Service bassis so the initial costs are significantly less.

eLink Lite is starting to roll, first client's running well

eLink Lite
Simplicity and Efficiency. eLink LIte is a single-user on-line filing, diary and resource allocation system and its free of charge. It includes omni-directional relational database for all your filing.

eLink Lite enables you to:
- file and access whatever information you have stored there - documents, project charts, any files of any format,
- maintain details of all your contacts and integrate with MS Outlook and your PDA,
- maintain your diary (outputting it to your PDA) and allocate your resources
- manage your projects
all held in a secure environment

eLink Lite is completely future-proofed.